privacy statement

identity of controller

This is the privacy statement of  Baataccountants & adviseurs located at the address Bisschop Drehmansstraat 6 (6041  XD) Roermond, Kruisdonk 64 (6222 PH) Maastricht, Bergerweg 188 (6135 KD) Sittard.

The present privacy statement is also used by the following legal entity indirectly or directly associated with Baat accountants & adviseurs  BaatLegal Services B.V., established at the address Bisschop Drehmansstraat 6 (6041 XD) Roermond, also acting under the name ‘Baat Incasso Services‘.

Where it currently says ‘Baat accountants &adviseurs’, in that case it should be read ‘Baat Legal Services BV.

We take your privacy very seriously and therefore ensure that the personal data you share with us is treated carefully. In this privacy statement we explain how we do this. If you have any questions about this, we will be happy to answer them. You can reach us at T +31 475 350 909 or via privacy@baat.nl.

processing of data of minors

Our website and/or service does not intend to collect data about website visitors who are younger than 16 years of age. Unless they have permission from parents or guardians. However, we cannot check whether a visitor is older than 16. We therefore recommend that parents be involved in the online activities of their children, in order to prevent data about children from being collected without parental consent. If you believe that we have collected personal information about a minor without such consent, please contact us at privacy@baat.nl, then we will remove this information.

personal data we process and why we need data

Baat accountants &adviseurs processes your personal data for the following purposes:

• Entering into and executing service agreements (including processing payments, informing you about changes to our services and products and being able to call you if this is necessary to carry out our services) as well as maintaining the resulting relationships, including marketing activities. Providing this information is completely voluntary when entering into the service agreement. This information is necessary for entering into and executing service agreements with you or concluding or settling them. If you do not provide the information, you cannot enter into an agreement with Baat accountants & advisors. We keep this data for as long as necessary to properly perform our services and agreements. We will then destroy it, unless we are legally obliged to keep it longer. For this purpose we process, among other things:
  
  • your name and address details;
  • phone number;
  • e-mail address;
  • Company Name;
  • sex;
  • date of birth;
  • any financial, fiscal or legal relevant data and associated correspondence.
• Sending our newsletter and/or topic. If you are a customer of Baat accountants & advisors, we regularly send you a newsletter and/or topic to inform you about, among other things, changes in services and information relevant to your company that we believe we should point out to you in the context of the execution of the service agreement. Every item sent in this context contains an unsubscribe link that you can use to unsubscribe from this service.
• Contact Form. You can ask us questions and/or leave a message using the various contact forms on our website. We use the following information to contact you regarding your submitted information/response.
  
  • your name and address details;
  • phone number;
  • e-mail address.
• Cookies and mapping website visits. Baat accountants &adviseurs uses cookies to, among other things, ensure the proper functioning of our website. Some cookies may collect personal data. In that case, we will ask your permission to use these cookies. You can refuse this permission. As a result, you may not be able to use certain parts of our website and/or they may not be accessible to you. For more information about our cookie use, please read our cookie statement.
• Baat accountants &adviseurs also processes personal data if we are legally obliged to do so, such as data that we need for our tax return.

automated decision making

Baat accountants & advisors does not make decisions based on automated processing that have adverse consequences for you.

how long we keep data

Baat accountants &adviseurs will not store your personal data for longer than is strictly necessary to achieve the purposes for which your data is collected. Where applicable, we use the applicable legal retention periods for the data we collect.

share with others

Baat accountants &adviseurs does not sell or rent your information to third parties and will only provide it to third parties if this is necessary for the execution of our agreement with you or to comply with a legal obligation. We enter into a processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. Baat accountants & advisors remains responsible for these processing operations.

Insofar as there is consent for the processing of the data, you have the right to withdraw consent to the processing of personal data at any time.

social media

Baat accountants & advisors can be found on various social media, including Facebook, Instagram and LinkedIn. If you participate in social media activities, you should be familiar with the tools these apps/websites provide for setting your preferences for sharing personal information through your social media profile(s). We advise you to read the relevant privacy statement, user agreements and related information about the use of your personal data in these social media environments. Depending on the preferences you have set on various social media websites/apps, and your settings on our pages, certain information may be shared with Baat accountants & advisors.

view, modify or delete data

Based on the GDPR, you have the following rights to ensure fair processing of your personal data:

• receive an explanation about what personal data we have and what we do with it;
• access to the precise personal data we have;
• having errors corrected or data supplemented if it is incorrect;
• having your personal data deleted in connection with your ‘right to be forgotten (online);
• restricting data processing;
• the right to object to data processing;
• the right to transfer your data (data portability);
• the right not to be subject to automated decision-making; and
• the right to withdraw consent, if applicable.

These rights are not unlimited and absolute. We will assess your request in accordance with the General Data Protection Regulation. For prompt processing, please send your requests regarding the exercise of your rights directly to: privacy@baat.nl.

To ensure that the request for access has been made by you, we may ask you to identify yourself so that we can identify you by sending a copy of your proof of identity by email. We hereby ask you to make your passport photo, MRZ (Machine Readable Zone) passport number and citizen service number illegible/unrecognizable. We will not store any information about you regarding this identification, to protect your privacy. Baat accountants &adviseurs will respond to your request as quickly as possible, but at least within four weeks.

You have the right to file a complaint with the Dutch Data Protection Authority at any time if you have reasonable grounds to believe that your personal data is being handled in a non-confidential manner. This authority is authorized to take note of your complaint.

security

Baat accountants & advisors and all affiliated entities take the protection of your data seriously and take appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification.

Baat accountants & advisors and all affiliated entities have in any case taken the following security measures in the context of its services to its customers:

1. daily backup and recovery options;
2. security of network connections;
3. limited allocation of powers classified by function for persons charged with carrying out the processing (including periodic checks on this);
4. Encryption of personal data is partly used during electronic transfer to external parties in the context of the provision of services;
5. implementation of security policies;
6. implementation of code of conduct for staff;
7. confidentiality agreements in employment contracts and contracts with third parties;
8. intruder alarm on business premises;
9. mandatory use of access control through passwords and/or personal access codes;
10. logging and control of access to personal data;
11. (sub)processor agreements with third parties;
12. storing data files within the secure environment.

If you have the impression that your data is not properly secured or there are indications of misuse, please contact us at T +31 475 350 909 or at privacy@baat.nl.

data protection officer

Baat accountants &adviseurs processes special personal data in the context of the execution of the assignment. For this reason, Baat has chosen to appoint a data protection officer. Rob Schepers can be reached at privacy@baat.nl and via T +31 475 350 909.

finally

We reserve the right to change this privacy statement at any time without prior notice. Therefore, please consult this privacy statement regularly. We attach great importance to your opinion and any suggestions regarding our website. If you have any questions, comments or suggestions, please contact us at privacy@baat.nl.

Version: August 1, 2018